What is a certified document?

Quick Read

  • A certified document is a verified true copy
  • Certification must be undertaken by an appropriate party. 

You might have been asked to supply three certified colour copies to verify your ID. We do this to ensure the safe and secure delivery of OET. 

What is a certified document?

A certified document is one that is sworn to be a true copy by an appropriate certifying authority. These authorities vary from country to country.

Please take the original document and a colour photocopy to a certifying authority and then supply us with the certified copies.

Certified documents must:

  • Annotated as appropriate e.g. “I have sighted the original document and certify this to be a true copy of the original” and signed by the Authorised Officer.
  • List the name, date of certification, and contact phone number and position number (if relevant) and have the stamp or seal of the Authorised Officer applied

Who can certify documents?

In Australia:

  • Health professionals such as a dentist or nurse
  • Legal professionals such as attorney or lawyer
  • Court positions such as Bailiff or Justice of the Peace
  • Commissioner for Affidavits, or Commissioner for Declarations (dependent on jurisdictions)
  • Government representatives (elected)
  • Permanent employees of the Australian Health Practitioner Regulation Agency
  • Bank officer, building society officer, credit union officer, finance company officer – employed for five years or more
  • Veterinary surgeon
  • Accountant (member of ICA, ASA, NIA or CPA, ATMA, NTAA)
  • Minister of religion, or marriage celebrant
  • Member of:
    • Chartered Secretaries Australia
    • Engineers Australia, other than a student
    • Australian Defence Force (an officer; or a non-commissioned officer with 5+ years of continuous service; a warrant officer)
    • Australasian Institute of Mining and Metallurgy
    • Notary public
    • Holder of a statutory office not specified in another item in this Part
    • Police officer
    • Sheriff or Sheriff’s officer
    • Teacher (full-time) at a school or tertiary education institution

Outside Australia:

  • Justice of the Peace
  • Notary public
  • Australian Consular Officer or Australian Diplomatic Officer (within the meaning of the Consular Fees Act 1955)
  • Employee of the Commonwealth or the Australian Trade Commission who works outside Australia.

What do the authorised officers need to do to certify your documents?

An Authorised Officer should do the following in the presence of the applicant:

  • Certify that each document is a true copy of the original
  • Certify that the photograph on photographic documentation (e.g. licence or passport) is a true likeness of the applicant
  • Witness the signature of the applicant. 
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