Certified Documents

Certified (Attested) documents

What is a certified document?

A certified document is one that is sworn to be a true copy by an appropriate certifying authority. These authorities vary from country to country.

Please take the original document and a colour photocopy to one of these authorities for certification, and then supply us with the certified copies.

Who can certify documents?

In Australia:

  • Health professions: Chiropractor, Dentist, Medical practitioner, Nurse, Optometrist, Pharmacist, Physiotherapist, Psychologist1
  • Legal professions: Legal practitioner, Patent attorney, Trademarks attorney
  • Court positions: Bailiff, Justice of the Peace, Judge, Magistrate, Registrar, or Deputy Registrar, Clerk, Master of a court, CEO of a Commonwealth court
  • Commissioner for Affidavits, or Commissioner for Declarations (dependent on jurisdictions)
  • Government representatives (elected): Federal, State or Territory or Local
  • Public servants: Federal, State or Territory or Local – employed for five years or more.
  • Permanent employees of the Australian Health Practitioner Regulation Agency
  • Bank officer, building society officer, credit union officer, finance company officer – employed for five years or more
  • Veterinary surgeon
  • Accountant (member of ICA, ASA, NIA or CPA, ATMA, NTAA)
  • Minister of religion, or marriage celebrant
  • Member of:
    • Chartered Secretaries Australia
    • Engineers Australia, other than at the grade of student
    • Australian Defence Force (an officer; or a non-commissioned officer with 5+ years of continuous service; a warrant officer)
    • Australasian Institute of Mining and Metallurgy
    • Notary public
    • Holder of a statutory office not specified in another item in this Part
    • Police officer
    • Sheriff or Sheriff’s officer
    • Teacher (full-time) at a school or tertiary education institution

Outside Australia:

  • Justice of the Peace
  • Notary public
  • Australian Consular Officer or Australian Diplomatic Officer (within the meaning of the Consular Fees Act 1955)
  • Employee of the Commonwealth or the Australian Trade Commission who works outside Australia.

What do the above authorised officers need to do to certify your documents?

  • An Authorised Officer should do the following in the presence of the applicant:
  • Certify that each document is a true copy of the original.
  • Certify that the photograph on photographic documentation (e.g. licence or passport) is a true likeness of the applicant.
  • Witness the signature of the applicant.

Certified documents must:

  • Annotated as appropriate e.g. “I have sighted the original document and certify this to be a true copy of the original” and signed by the Authorised Officer.
  • List the name, date of certification, and contact phone number and position number (if relevant) and have the stamp or seal of the Authorised Officer applied
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